Administrative management work in a broad sense includes administrative affairs management and office affairs management; in a narrow sense, it refers to the administrative department, which is mainly responsible for administrative affairs and office affairs.
It includes the formulation and implementation of relevant system processes, daily office affairs management, office supplies management, official document management, archives management, meeting management, foreign affairs management, and also involves business trips, property equipment, living welfare, vehicles, safety and health, etc. The ultimate goal of the work is to form a close cooperation relationship between departments or related enterprises through various rules and regulations and human efforts, so that the entire company becomes a high-speed and stable whole in the operation process; use reasonable costs to exchange employees for the highest work enthusiasm, improve work efficiency and complete the company's goal development tasks.
The main job responsibilities include but are not limited to the following aspects:
- Daily affairs management: administrative personnel are responsible for handling daily affairs, such as receiving visiting guests, arranging meeting rooms, purchasing office supplies, managing inventory, etc. These tasks may seem trivial, but they are directly related to the work efficiency of the company and the work experience of employees.
- Office environment maintenance: administrative personnel need to be responsible for maintaining the office environment, including cleaning, safety, equipment maintenance, etc. A clean, safe and efficient office environment not only helps improve employee efficiency, but also enhances the company's image.
- Meeting organization: Administrative personnel are responsible for organizing various meetings, including department meetings, all-staff meetings, etc. They need to arrange the meeting time, location, and participants in advance, and keep meeting records and minutes to ensure the smooth progress of the meeting.
- Document and archive management: Administrative personnel are responsible for managing the company's documents and archives, including contract management, document archiving, and data organization. These tasks seem simple, but they involve confidential information and important data of the company, requiring administrative personnel to have a rigorous work attitude and professional archive management knowledge.
- Other work: Administrative personnel are also responsible for some other work, such as corporate publicity, cultural activities organization, employee welfare management, etc. These tasks help to enhance the cohesion of the company and the sense of belonging of employees.
Administrative personnel also need to have the following qualities and abilities:
- Good communication skills: Administrative personnel need to communicate frequently with employees, customers, suppliers, etc., and have good communication skills to effectively solve various problems and promote the healthy development of the company.
- Excellent organization and coordination skills: Administrative personnel need to organize various activities and projects. Having excellent organization and coordination skills can ensure the smooth progress of activities and improve the efficiency and quality of the company.
- Rigorous work attitude and professional knowledge and skills: Administrative personnel need to manage the company's confidential information and important data, so they need to have a rigorous work attitude and professional knowledge and skills to ensure the confidentiality and accuracy of information.
- Good teamwork spirit: Administrative personnel are members of the corporate team and need to have a good teamwork spirit to complete various tasks and work of the company with team members.
